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The International Conference on Coatings on Glass and Plastics

Advanced Coatings for Large-Area or High-Volume Products

Privacy policy newsletter & registration

I. Name and address of the data controller/data protection officer

The controller as defined in the General Data Protection Regulation and other national data protection laws of the Member States, as well as other data protection regulations is:

International Council for Coatings on Glass e.V.
Members of the executive board:

Prof.-Dr. Günter Bräuer
Dr. Koichi Suzuki
Dr. Johannes Strümpfel
Bienroder Weg 54 E

38108 Braunschweig [Germany]
Tel.: +49 531 / 2155 500
Fax: +49 531 / 901
Email: info@iccg.eu
Website: 13.iccg.eu

We have not appointed a data protection officer. You are welcome to send us your concern via the contact possibilities cited above.

II. General information regarding data processing

1. Scope of processing of personal data

We only process personal data of our users if this is necessary to provide a functional website as well as our contents and services. The processing of personal data of our users takes place regularly only after consent of the user. An exception applies in those cases where prior consent cannot be obtained for factual reasons and the processing of the data is permitted by statutory regulations.

2. Legal basis for the processing of personal data

Insofar as we obtain the consent of the data subject for the processing of personal data, point (a) of Article 6(1) of the EU General Data Protection Regulation (GDPR) serves as the legal basis.

For the processing of personal data required for fulfillment of a contract to which the data subject is a party, point (b) of Article 6(1) GDPR serves as the legal basis. This also applies to processing operations that are necessary for fulfillment of pre-contractual measures.

Insofar as the processing of personal data is required to fulfill a legal obligation to which our company is subject, point (c) of Article 6(1) GDPR serves as the legal basis.

In the event that the vital interests of the data subject or another natural person require the processing of personal data, point (d) of Article 6(1) GDPR serves as the legal basis.

If processing is necessary to safeguard a legitimate interest of our company or a third party and if the interests, fundamental rights, and freedoms of the data subject do not outweigh the interest first cited, point (f) Article 6(1) GDPR serves as the legal basis for processing.

3. Data erasure and storage time

The personal data of the person concerned will be deleted or blocked as soon as the purpose of storage ceases to apply. Moreover, data may be stored if this has been provided for by the European or national legislative authority in regulations, laws or other directives to which the controller is subject. The data will also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for the signing or fulfillment of a contract.

III. Registration

1. Description and scope of data processing

On our website, we offer users the opportunity to register by providing personal data. Registration is possible via an input mask. Information provided to us through this means will then be stored and an access will be created for you. The data will not be passed on to third parties. The following data is collected in the registration process:

  • Email address
  • Desired password
  • Form of address, if applicable
  • Title, if applicable
  • First name
  • Last name
  • Professional position, if applicable
  • Company name, if applicable
  • URL, if applicable
  • Address
  • Postcode
  • City
  • Telephone number, if applicable
  • Fax number, if applicable

In the course of this process, the user's consent to the processing of this data is obtained.

2. Legal basis for data processing

The legal basis for the processing of data is point (a) of Article 6(1) GDPR if the user has given his consent.

3. Purpose of data processing

A registration of the user is necessary for the provision of certain content and services on our website.

The area contains in particular the possibilities to book conference tickets, to register presentations or posters and to upload the corresponding abstracts.

Your identification is necessary to protect data and information visible to registered members from access by third parties.

4. Duration of storage

The data will be deleted as soon as it is no longer necessary to achieve the purpose for which it was collected.

This is the case for the data collected during the registration process if the registration on our website is canceled or changed.

5. Possibility of objection and elimination

As a user you have the possibility to cancel the registration at any time. You can change the data stored that concerns you at any time.

To delete your registration, please contact us with your request. Here you will then receive further instructions for deletion or confirmation of deletion.

IV. Use of cookies

a) Description and scope of data processing

Our website uses cookies. Cookies are text files that are stored in the Internet browser or by the Internet browser on the user's computer system. If a user accesses a website, a cookie can be stored on the user's operating system. This cookie contains a characteristic character string that enables unique identification of the browser when the website is accessed again.

We use cookies to make our website more user-friendly and to provide the area for registered users. Thus some elements of our website therefore require that the accessing browser can be identified even after a page change.

The following data is stored and transmitted in the cookies:

  1. Session ID
  2. Login information

We also use cookies on our website that enable an analysis of the user's surfing behavior.

In this manner the following data can be transmitted:

Here is listing of the data collected. For example, this data could include:

  1. Entered search terms
  2. Frequency of page visits
  3. Use of website functions

The user data collected in this manner is pseudonymised by technical precautions. Therefore, it is no longer possible to assign the data to the calling user. The data will not be stored together with other personal data of the users.

b) Legal basis for data processing

The legal basis for the processing of personal data using cookies is point (f) of Article 6(1) GDPR.

c) Purpose of data processing

The purpose of using technically necessary cookies is to facilitate the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For this it is necessary for the browser to be recognized even after a page change.

We need cookies for the following applications:

  1. Applying language settings
  2. Login and use of the area for registered users

The user data collected by technically necessary cookies is not used to create user profiles.

The analysis cookies are used to improve the quality of our website and its content. Through the analysis cookies we learn how the website is used and can thus continuously optimize our offer.

For these purposes, we also have a legitimate interest in the processing of personal data in accordance with point (f) of Article 6(1) GDPR.

e) Duration of storage, possibility of objection and elimination

Cookies are stored on the user's computer and transmitted to our website. Therefore, you as a user also have full control over the use of cookies. You can deactivate or restrict the transmission of cookies by changing the settings in your Internet browser. Cookies that have already been saved can be deleted at any time. This can also occur automatically. If cookies are deactivated for our website, it may no longer be possible to use all functions of the website in full scope.

The transmission of Flash cookies cannot be prevented via the browser settings, but by changing the Flash Player settings.

V. Newsletter

1. Description and scope of data processing & transmission to third parties

a) You can subscribe to a free newsletter on our website. When registering for the newsletter, the data from the input mask is transmitted to us:

  • Form of address
  • Title
  • First name
  • Last name
  • Email address

In addition, the following data is collected at registration:

  1. IP address of the accessing computer
  2. Date and time of registration

b) In conjunction with the data processing for the sending of newsletters, the data (e-mail address, first name, last name) is passed on to third parties commissioned by the data controller to organize the "International Conference on Coatings on Glass and Plastics" and, possibly, to their respective subcontractors. The data will be used exclusively for sending of the newsletter. The data controller only works with contract processors who offer sufficient guarantees that appropriate technical and organizational measures will be taken to ensure that your data is processed in accordance with the requirements of the GDPR and that your rights are protected.

Your data will not be transferred to third countries.

In the course of the registration process, your consent is obtained for the processing of the data and reference is made to this privacy statement.

2. Legal basis for data processing

The legal basis for the processing of the data after registration for the newsletter by the user is point (a) of Article 6(1) GDPR.

3. Purpose of data processing

The collection of the user's email address is for the sending of the newsletter.

The collection of other personal data as part of the registration process serves to prevent misuse of the services or the email address used.

4. Duration of storage

The data will be deleted as soon as it is no longer necessary to achieve the purpose for which it was collected. The user's data will therefore be stored for as long as the subscription to the newsletter is active.

As a rule, the other personal data collected during the registration process will be deleted after a period of seven days.

5. Possibility of objection and elimination

The subscription to the newsletter can be cancelled by the affected user at any time. For this purpose there is a corresponding link in every newsletter. You can also contact noinfo@iccg.eu by email.

This also makes it possible to withdraw the consent to the storage of personal data collected during the registration process.

VI. Web analysis by Matomo

1. Scope of processing of personal data

On our website we use the open source software tool Matomo to analyze the surfing behavior of our users. The software places a cookie on the user's computer (see above for cookies). If individual pages of our website are accessed, the following data is stored:

  1. Two bytes of the IP address of the user's calling system
  2. The web page accessed
  3. The website from which the user has reached the accessed website (referrer)
  4. The sub-pages that are accessed from the accessed website
  5. Duration of stay on the website
  6. The frequency of visits of the website

In this regard, the software runs exclusively on the servers of our website. The personal data of users is only stored there. The data will not be passed on to third parties.

The software is set so that the IP addresses are not completely stored, but 2 bytes of the IP address are masked (e.g.: 192.168.xxx.xxx). Through this measure it is no longer possible to assign the shortened IP address to the accessing computer.

2. Legal basis for the processing of personal data

The legal basis for processing the users' personal data is point (f) of Article 6(1) GDPR.

3. Purpose of data processing

The processing of users' personal data enables us to analyze the surfing behavior of our users. We are in a position to compile information about the use of the individual components of our website by evaluating the data obtained. This helps us to continuously improve our website and its user-friendliness. For these purposes, it is also in our legitimate interest to process the data in accordance with point (f) of Article 6(1) GDPR. By anonymizing the IP address, the users' interest in protecting their personal data is sufficiently taken into account.

4. Duration of storage

The data will be deleted as soon as it is no longer needed for our recording purposes.

In our case, this is after 750 days.

5. Possibility of objection and elimination

Cookies are stored on the user's computer and transmitted to our website. Therefore, you as a user also have full control over the use of cookies. You can deactivate or restrict the transmission of cookies by changing the settings in your Internet browser. Cookies that have already been saved can be deleted at any time. This can also occur automatically. If cookies are deactivated for our website, it may no longer be possible to use all functions of the website in full scope.

On our website we offer our users the possibility of opting-out from the analysis procedure. To do this, you must follow the corresponding link. Through this measure, another cookie is placed on your system, which signals to our system not to store the user's data. If the user deletes the corresponding cookie from his own system in the meantime, he must set the opt-out cookie again.

More information about the privacy settings of the Matomo software can be found under the following link: https://matomo.org/docs/privacy/.

VII. Rights of the data subject

If your personal data is processed you are the data subject as defined by the GDPR and you have the following rights relative to the responsible party (controller):

1. Right to information

You can demand that the data controller confirm whether personal data concerning you will be processed by us.

If such processing has taken place, you can request the following information from the controller:

  1. the purposes for which the personal data is processed;
  2. the categories of personal data that is processed;
  3. the recipients or categories of recipients to whom the personal data concerning you has been or will yet be disclosed;
  4. the planned duration of storage of the personal data concerning you, or if specific information in this regard is not possible, criteria for determining the storage period;
  5. the existence of a right to rectification or erasure of personal data concerning you, a right to restriction of processing by the data controller or a right to object to such processing;
  6. the existence of a right to complain to a supervisory authority;
  7. any available information on the origin of the data if the personal data is not collected from the data subject;
  8. the existence of automated decision-making, including profiling in accordance with Article 22(1) and (4) GDPR and – at least in these cases – meaningful information on the logic involved and the scope and intended effects of such processing for the data subject.

You have the right to request information as to whether the personal data concerning you is transferred to a third country or to an international organization. In this context, you may request to be informed of the appropriate guarantees pursuant to Article 46 GDPR in conjunction with the transmission.

2. Right to rectification

You have a right to rectification and/or completion vis-à-vis the data controller if the personal data processed that concerns you is incorrect or incomplete. The data controller shall be obligated to make the rectification without delay.

3. Right to restriction of processing

Under the following conditions, you may request that the processing of personal data concerning you be restricted:

  1. if you dispute the accuracy of the personal data concerning you for a period that enables the data controller to verify the accuracy of the personal data;
  2. the processing is unlawful and you reject erasure of the personal data and instead request that the use of the personal data concerning you be restricted;
  3. the data controller no longer needs the personal data for the purposes of the processing, but you need the personal data for assertion, exercise or defense of legal claims, or
  4. if you have filed an objection to the processing pursuant to Article 21(1) GDPR and it has not yet been determined whether the legitimate reasons of the data controller outweigh your reasons.

If the processing of personal data concerning you has been restricted, such data may only be processed – except for its storage – with your consent for assertion, exercise or defense of legal claims or protect the rights of another natural or legal person or for reasons as substantial public interest of the Union or of a Member State.

If the processing is restricted in accordance with the conditions cited above, you will be informed by the data controller before the restriction is lifted.

4. Right to erasure

a) Erasure obligation

You may request the data controller to delete the personal data concerning you without delay and the data controller shall be obligated to delete this data without delay, if one of the following reasons applies:

  1. The personal data concerning you is no longer necessary for the purposes for which it was collected or processed in some other manner.
  2. You withdraw your consent, on which the processing was based pursuant to point (a) of Article 6(1) or point (a) of Article 9(2) GDPR, and there is no other legal basis for the processing.
  3. You object to the processing pursuant to Article 21(1) GDPR and there are no overriding legitimate reasons for the processing, or you object to the processing pursuant to Article 21(2) GDPR.
  4. The personal data concerning you has been processed unlawfully.
  5. The erasure of personal data concerning you is necessary to fulfill a legal obligation under Union law or the law of the Member States to which the data controller is subject.
  6. The personal data concerning you was collected in relation to information society services offered pursuant to Article 8(1) GDPR.

b) Information to third parties

If the data controller has made the personal data concerning you public and is obligated to delete it pursuant to Article 17(1) GDPR, he shall take appropriate measures, including technical measures, with due consideration of the available technology and the implementation costs, to inform data processors who process the personal data that you, as the data subject, have requested the erasure of all links to this personal data, or of copies or replications of this personal data.

c) Exemptions

The right to erasure does not exist if the processing is necessary

  1. to exercise freedom of expression and information;
  2. for fulfillment of a legal obligation required for processing under Union law or the law of the Member States to which the data controller is subject, or for the performance of a task in the public interest or in the exercise of official authority conferred on the data controller;
  3. for reasons of public interest in the field of public health pursuant to points (h) and (i) of Article 9(2) and Article 9(3) GDPR;
  4. for archiving purposes in the public interest, scientific or historical research purposes or for statistical purposes pursuant to Article 89(1) GDPR, insofar as the law referred to under a) is likely to make it impossible or seriously impair the attainment of the objectives of such processing, or
  5. for assertion, exercise or defense of legal claims.

5. Right to information

If you have asserted your right to rectification, deletion or restriction of the processing relative the data controller, the data controller shall be obliged to inform all recipients to whom the personal data concerning you has been disclosed of this rectification or erasure of the data or the restriction on processing, unless this proves impossible or involves a disproportionate effort.

Vis-à-vis the data controller you have the right to be informed of these recipients.

6. Right to data portability

You have the right to receive the personal data concerning you that you have provided to the data controller in a structured, commonly used, and machine-readable format. In addition, you have the right to pass this data on to another data controller without obstruction by the data controller to whom the personal data was provided, if

  1. processing is based on a consent pursuant to point (a) of Article 6(1) GDPR or point (a) of Article 9(2) GDPR or on a contract pursuant to point (b) of Article 6(1) GDPR and
  2. processing is carried out using automated methods.

In exercising this right, you also have the right to request that the personal data concerning you be transferred directly from one data controller to another data controller, insofar as this is technically feasible. The freedoms and rights of other persons must not be affected by this.

The right to data portability shall not apply to the processing of personal data necessary for the performance of a task in the public interest or in the exercise of official authority conferred on the data controller.

7. Right to object

You have the right to object at any time, for reasons arising from your particular situation, to the processing of personal data concerning you under point (e) or (f) of Article 6(1) of the GDPR; this also applies to profiling based on these provisions.

The data controller no longer processes the personal data concerning you, unless the data controller can prove compelling legitimate reasons for the processing, which outweigh your interests, rights and freedoms, or the processing serves for assertion, exercise or defense of legal claims.

If the personal data concerning you is processed for direct marketing purposes, you have the right to object at any time to the processing of the personal data concerning you for the purpose of such advertising; this also applies to profiling, insofar as it is associated with such direct marketing.

If you object to the processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.

Notwithstanding Directive 2002/58/EC, you have the possibility to exercise your right to object in conjunction with the use of information society services by means of automated procedures for which technical specifications are used.

8. Right to withdraw the declaration of consent under data protection law

You have the right to withdraw your declaration of consent under data protection law at any time. The withdrawal of consent shall not affect the legality of the processing carried out on the basis of the consent in force until it was withdrawn.

9. Automated decision in individual cases including profiling

You have the right to not be subject to a decision based solely on automated processing – including profiling – that has legal effect against you or significantly impairs you in a similar manner. This does not apply if the decision

  1. is necessary for the entering into or fulfillment of a contract between you and the data controller
  2. is authorized by Union or Member State law to which the data controller is subject, and which also lays down suitable measures to safeguard your rights and freedoms and legitimate interests; or
  3. with your express consent.

However, these decisions may not be based on special categories of personal data pursuant to Article 9(1) GDPR, unless point (a) or (g) of Article 9(2) GDPR applies and appropriate measures have been taken to protect your rights and freedoms and your legitimate interests.

In the cases referred to in (1) and (3), the data controller shall take reasonable measures to safeguard your rights, freedoms and legitimate interests, including at least the right to obtain human intervention on the part of the data controller, to present his own point of view and to challenge the decision.

10. Right to complain to a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to complain to a supervisory authority, in particular in the Member State of your place of residence, place of work, or place of the alleged infringement, if you are of the opinion that the processing of personal data concerning you contravenes the GDPR.

The supervisory authority to which the complaint was submitted shall inform the complainant of the status and results of the complaint, including the possibility of a judicial remedy under Article 78 GDPR.

Last modified on: 2018-10-23 10:41:46 CEST
Source: https://13.iccg.eu/en/data-protection